It’s a startling statistic: 88% of ex-employees retained access to the file sharing services they used at their old jobs, opening their former employers up to a number of potential risks, including compliance failures, data breaches, malicious attacks on data and reputations, and the loss of intellectual property.
With Secure Backup & Sync, the all-in-one automated backup, file sharing and collaboration solution, you can mitigate the potential problems – whether intentional or not – posed by former employees and gain full control over access to private corporate information.
Advantage #3: Full control over access to files
5 tips to ensure your users never lose another file:
1. Make the corporate file management
solution as user friendly as consumer apps
If it requires even marginally more effort – like logging into a VPN – than consumer file sharing services, users won’t use it. Data will be stored outside corporate control, and when employees move on, access to that data moves with them. You must provide a file sync and share service that’s simple, automatic and easy to use but enables IT to govern access privileges.
2. Deter insecure file sharing practices
Data breaches are much more likely to occur when users turn to personal devices or consumer-oriented services to share files. Secure Backup & Sync lets users transfer files securely both inside and outside of the company, while managing access – that can easily be revoked when someone leaves – at all times.
3. Protect against data loss
One day, an ex-employee casually purges her personal cloud storage accounts, and suddenly you’ve lost the only copy of all her work. When users are connected to Secure Backup & Sync instead, automatic backup and version control keep data from being lost if files are accidentally or deliberately altered.
4. Exert control
Secure Backup & Sync provides IT administrators and business managers with the ability to manage users, devices, policies, files and sharing activities, including full access to end-user content and the ability to adjust permissions at a granular level.
5. Claw back the data
Secure Backup & Sync’s remote wipe capabilities can ensure that sensitive data is removed from mobile devices, home PCs and any other employee device.